Call for consultants: #ShiftThePower Global Summit Coordinator

About the GFCF and #ShiftThePower

The GFCF works to strengthen, harness and demonstrate the value of community philanthropy as an essential element of community-led development and as a strategy for shifting power. Through small grants, technical support, peer exchange and evidence based learning, the GFCF helps to strengthen community philanthropy institutions around the world, so that they can fulfil their potential as vehicles for locally-led development, and as part of the larger global infrastructure for progressive social change.

#ShiftThePower is a mobilizing force and movement of people and organizations around the world that seeks to highlight, harness, resource, legitimize and join up new ways of “deciding and doing” that are emerging around the world. The movement is galvanizing a vision of a good society and serving as a force for genuine and lasting change in how development work is done.

Background to the #ShiftThePower Global Summit

The call to #ShiftThePower emerged from the 2016 Global Summit on Community Philanthropy in Johannesburg. Since then, the movement has held two additional large-scale in-person gatherings: the Pathways to Power Symposium in London in 2019, and the #ShiftThePower Global Summit in Bogotá in 2023. The latter attracted 730 participants from 77 countries. A follow-up report on the effects of the Bogotá Summit can be found here.

From 2 – 4 December 2026, the next #ShiftThePower Global Summit will be held in Kathmandu, Nepal. This will be co-hosted by allies from the movement, including Accountability Lab Nepal and Tewa – the Nepal Women’s Fund.

This call for consultants

To ensure a high quality Summit in Kathmandu, the GFCF is seeking to engage a #ShiftThePower Global Summit Coordinator. This person will lead on all logistical and administrative matters related to the Summit, while also working with the GFCF team (and others), contributing to programme planning, communications, building relationships with partners, etc. The overall objective of this consultancy is to ensure that the Summit runs smoothly, from conception to completion.

Specific responsibilities

Responsibilities may evolve as the Summit takes shape. The below responsibilities should be understood as a general indication of what applicants may expect from the role.

Logistics and operations

• Assist in identifying a local events manager (an individual or company) in Kathmandu.
• Liaise with venues (Summit venue, additional hotels, etc.) and suppliers (catering, AV, transport, etc.), arranging appropriate contracts as needed.
• Ensure compliance with local regulations and protocols.
• Oversee the event registration platform, liaising with GFCF colleagues on payments, invoices, etc. maintaining clear and accurate financial and administrative records.
• Coordinate travel, accommodation and other arrangements for some participants.
• Oversee the Summit travel grants programme.
• Provide advice and required documentation for those requiring a visa to enter Nepal.
• Coordinate Summit volunteers.
• Oversee the set-up of the event, and serve as a main point of contact on-site for practicalities, trouble-shooting and coordination.
• Contribute to post-Summit follow-up, including surveys, reporting and other administrative loose ends.

Programme development

• Contribute to programme development, working with GFCF staff, the Summit Advisory Committee, as well as other allies from the #ShiftThePower movement.
• Liaise with session organizers, speakers, etc. regarding session requirements and other details.

Communications and outreach

• Coordinate promotion of the Summit with relevant GFCF staff and other external partners. This includes preparing content for the Summit website, social media, GFCF E-Bulletin, external sites, etc.
• Liaise with Summit co-hosts and other allies as necessary, maintaining good relationships.
• Respond to participant enquiries to ensure a seamless and enjoyable experience for those attending.
• Oversee the production of Summit materials including a programme, participants list, signage, banners, etc.

Information on the consultancy

• Location: Remote, with an expected two trips to Kathmandu (first for planning purposes, and then for the Summit itself).
• Contract and duration: The assignment will be undertaken on a consultancy basis and is expected to require approximately 115 – 130 consultancy days over an 11-month period (April 2026 – February 2027). What will initially start as a part-time role will evolve into a full-time role as the Summit approaches. Following the Summit, for a period of approximately two months, the role will return to part-time in order to manage follow-up from the event.
• Budget: The total available budget is up to USD $42,000, inclusive of professional fees and any applicable taxes. Travel and accommodation costs will be covered separately, in line with the GFCF’s policies.

Qualifications and experience

The following are essential:

• Experience (minimum four years) in managing large-scale, global events.
• Excellent written and spoken English, with other languages being an asset.
• Ability to coordinate complex processes across cultures and geographies.
• Outstanding organizational skills and attention to detail.
• Flexibility to travel, and to work unsociable hours, particularly as the Summit approaches.

The following are desirable:

• Interest in the fields of philanthropy, development and community philanthropy specifically.
• Understanding of safeguarding, accessibility, sustainability and inclusion principles in event management.

How to apply

To apply, please send the following to Wendy Richardson (wendy@globalfundcf.org) by no later than 5pm GMT on Friday 27^th February 2026:

• A motivation letter of no more than one-page, outlining your interest in this consultancy and any relevant experience. The letter should include an indication of a proposed daily rate and level of effort over the 11-month period.
• Your CV, highlighting relevant experiences.
• Contact details of two references who can specifically attest to your event organization skills.

A note on applications: generative AI can help with fluency, though it also creates generic / similar responses making it hard to distinguish between applications. Applicants are encouraged to use their own words to describe their experiences, ways of working, etc.

Timeline

• Short-listed candidates should expect to hear from the GFCF by the second week of March 2026.
• Interviews will be conducted soon after, with a view to the consultant starting work by mid-April at the latest.
• Only short-listed candidates will be contacted.